In my last post, I wrote about the Akeles Space Lister Extension which can be used when there are many spaces created within Confluence. Another possible way is to avoid creating unnecessary spaces in Confluence. All Confluence administrators should have a checklist on when to create a new space in Confluence.
Spaces in Confluence are similar to folders in Windows. Each space has its independent set of permissions which allows space administrators to set who can view/edit/comment/attach/delete/export content within the space. Users can also search content specifically within the space or syndicate information with macros and the space keys.
Therefore it is very tempting for users to ask for new spaces when there are new information to be shared.
The assessment criteria for a new space can be summarized under the 3 groups: